| Annual Meeting General Service Contractor Request for Proposal (PDF) | |
| Organization: | Professional Convention Management Association |
| Description: | The Professional Convention Management Association developed this RFP to solicit a general service contractor for its Annual Meeting. |
| Audio Visual Provider Request for Proposal (PDF) | |
| Organization: | Professional Convention Management Association |
| Description: | The Professional Convention Management Association developed this RFP to solicit an Audio Visual partner for its Annual Meeting. PCMA looks for someone to be involved in the planning of the Annual Meeting and to provide cutting-edge solutions. |
| How to Write a Hotel RFP Checklist (PDF) | |
| Organization: | Meetings & Conventions Magazine |
| Website: | www.meetings-conventions.com |
| Description: | Contributed by M&C magazine. |
| RFP Template (PDF) | |
| Description: | This template ensures that the RFPs submitted by the association contain consistent information such as the scope of work, procedures, evaluation process, etc.. This sample was developed by a national trade association with 6-8 full time employees and an operating budget of 1-3 Million. The association has a membership base of 1600, as well as 20 affiliated regional organizations around the country. |
| Conference Recording Bids 'Apples to Apples' Worksheet (PDF) | |
| Organization: | Impact Media Solutions, Inc. |
| Website: | www.ImpactMediaSolutions.net |
| Description: | This worksheet, submitted by Impact Media Solutions, Inc., includes eleven questions you can ask when comparing bid for recording your next conference. From what type of recording equipment to scope of work, this document is designed to make sure you’re comparing ‘apples-to-apples.’. |
| Contact: | Natalie Cook, NCook@impactmediasolutions.net |